| Present: |
Carol Seager, Matt Bechendorff, Melissa Manning,
Josh Stuart, Mary Karten, James Owen, Amanda Thomas, and Dee Steinle.
|
|
The purpose of this meeting is to finish
up with our information gathering process.
Identified /Suggested Systems
- One page flyer of Student Success information
sent to various departments for distribution
- Staged communications reflecting altered
needs
- Student Success linked to department’s
websites
(no more than two clicks)
- Smooth transitions “publication”
– mount on a website
Websites/KU Portal – suggestions
for use
- Vertical (outside) & Horizontal (department
– department)
- Community tab – for Lawrence community
services
(Map of Lawrence & surrounding
towns)
- Blackboard – site to be used by the
administration to communicate specifically
with graduate/professional students
- E-planner with automatic class schedules
and auto reminders
- For commuters – website with road
conditions
- Page on web to showcase their work
- Finances & grades on the home page
- Pay traffic tickets on lines
- Explain offices
- Links to jobs by major
- Syllabus & transcripts on line
- Information on how to apply to graduate
school
- Information on international programs –
study abroad, programs oversees
- Links to other departments/programs
- Graduate catalog
- Good for staged information – for
both incoming and current students
- Job service
- Interaction with professors – assignments
on line
Groups/Events
- Orientation
- Required at the Business School
- Required at the Law School
- Law School – Mentor orientation
with continuing contact with mentor
- GPA – Reception & Information
Fair
- International Student Orientation
- Graduate & Professional Affairs –
through Student Senate
Publications
- Smooth Transitions (publication of Multicultural
Resource Center)
- UDK
- Departmental newsletters
- Student Success referral guides
- Calendar/Handbook
- International Student View Book
- Graduate Student Catalog
Suggestions on how to facilitate
information:
- Department Secretaries
- Graduate advisors
- Distribution lists
- Mailboxes
Additional information discussed
- Housing needs – this area is not
necessarily geared to graduate student. They
would need to know the web page address, as
it is not a direct link.
- Most graduate students assume they are
eligible for services, just not sure what
those services are.
- International students need information
to get them acclimated to Lawrence & the
campus
How different areas handle information
distribution:
Law School
- List serve for each class
- Website for students
- Lounge area used for communications
Engineering School
Business School
Suggestions for websites:
- Student Success departments could provide
special information for graduate students
(i.e. housing (assistance on community housing),
financial aid, etc)
Those in attendance indicated
their particular area of interest:
- Academic Departments
- Communication Components
- Orientation
- Mentors/Advisors
- Newsletters
- Websites
- Support Staff
- Mailboxes
- Email distribution lists
- Committee Member
- Suggestions
- SS participation in orientations ( presentation
and/or materials)--initially information
that would be helpful to get connected
and settled
- Help advisors/departments to be better
informed about SS
- Support Staff--key sources of referral
for students--be sure they are informed
- Mailboxes/email distribution--staged
information provided--what is needed to
get started...what is needed to develop
support sytems...etc.
- Websites--quick and easy linkages of
selected SS units on each academic depts.
web page
- Websites/KU Portal
- Communication Components
- syllabi
- information for candidates and/or incoming
students
- financial aid
- graduate school catalog
- contact information
- graduate student organiz
ations
- study abroad programs
- promotion of events
- Committee Member
- Amanda Thomas
- Josh Stuart
- Suggestions for websites:
- SS depts that could provide special
infor for grads: Housing (perhaps assistance
on community housing suggestions), Financial
Aid
- Suggestions for KU Portal:
- Community tab--clubs, organizations,
SHS, ResNet, etc.
- E-planner--personal class schedule and
assignments, events, organizations, etc.
- tab for commuting students--weather
and road conditions, maps
- information on scholarships
- place to showcase their work
- job looking services associated with
their major
- re charging capabilities for KU card
- need to improve enroll and pay interface
- need to improve timetable
- Events/Groups
- Communication Component
- Orientation
- Student Organizations
- GPA
- Committee member
- Matt Beckendorf
- Dee Steinle
- Suggestions
- CCL-target grad and prof students with organizations
- GPA-events and meetings --how can attendance
be improved
- Orientation--again, SS involvement
- Publications
- Communication Components
- Smooth Transitions (publication of Multicultural
Resource Center)
- UDK
- Department newsletters
- SS Referral Guide
- Student Handbook
- Graduate Student Catalogue
- International Students View book
- Suggestions
- Smooth Transitions--expanded and on-line
- SS information in Graduate student catalogue
- participate in existing depart. communication
systems--newsletters, etc.
- Graduate School
- Orientation
- Websites
- Newsletter
- Suggestions:
- participate in orientation
- easy and quick links from website
- user friendly contribution of SS departments
to newsletter
Carol has taken the liberty of assigning the
remaining members of our group to one of these
identified communication systems. Please see
below:
- Academic Departments
- Websites/KU Portal
- Keith Ellis
- Cathy Thrasher
- Events/Groups
- Aaron Quisenberry
- Kimberly Huggett
- Publications
- Graduate School
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