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KU & COCA-COLA

Program Funding Request Information

You must read and agree to the terms before you will be allowed to submit a request for program funding.

Program Fund Request Information

The University Program Support Committee was appointed to identify programs for support and review proposals/requests for funding. Program funding requests must be submitted via the web system at least eight (8) business days prior to the appropriate University Program Support Committee meeting date (dates listed below). There will be a limited number of requests processed at each meeting. Please submit your request as soon as possible to assure adequate approval time. If your application is received late, you reduce your chances of receiving Programming funds. Typically, funds will not be allocated to events retroactively.

The purposes of the University Program Support Fund include (but are not limited to): providing enhancements for University programs that benefit a large proportion of the KU community (current students, faculty, and staff); promoting a sense of community life at KU; promoting academic life at KU, and promoting community service efforts.

• Receipt of funds does not indicate that additional or continued support will be available.
• Generally only one award will be made to any given organization or group in the same year.
• Funds are not available for individuals, travel away from campus, scholarly research, fundraising campaigns that benefit KU organizations, political campaigns, scholarships, or activities that do not reach a broad segment of the University community.
• Coca-Cola funds are not intended to fund entire programs/activities, but rather to supplement the budget.

Proposal/Program Information

• All requests must be submitted via the web application.
• All fields in the application must be completed, including a concise description of the event.
• The budget should be specified in detail including other sources of funding and a complete outline of expenses. If your event will be over an extended period of time, the budget should be for the entire period of the request.
• The University Events Committee must approve all on-campus programs prior to requesting funds.
• All written materials must include a sponsorship by Coca-Cola tag line. If the Coca-Cola logo is not included in your materials, you will jeopardize your chances of receiving funding for any future events.

Criteria for Evaluating All Requests

Funds/Product are to be used for University programs that benefit a large proportion of the KU community (current students, faculty, and staff); promote a sense of community life at KU; promote academic life at KU; and promote community service efforts. The following criteria will be considered while evaluating the proposal.

1. The merit/impact of the proposal
   • who is the target audience
   • is there a volunteer/service element
   • is the level of support adequate to reach the program's goal
   • has the program been funded before
   • can the program be administered without funding/product
   • is this a duplication of services/programs
   • does it involve collaboration between organizations or units
   • does the program meet a community need
   • can the program be funded through other KU departments or outside organizations
   • can greater numbers of constituents be reached through existing programs
     
     
2. The effectiveness of the program
   • how many students/university community members are being affected
   • what other benefits may be derived by this program
   • what additional level of University support is required
     
     
3. The efficiency of the program (For Program Fund request)
   • what is the breakdown of dollars - program cost
   • has additional funding been sought
     

Coke Programming Sub-committee Meeting Dates:
(Applicants will receive information from VPSS staff regarding the meeting they are to attend.)

Meetings will be held on Thursdays, from 3:45 - 5:00 p.m. See list below for date and location.

• September 3, 2009 — Kanss Union, Alcove G
• September 17, 2009 — Kansas Union, Alcove G
• October 1, 2009 — Kansas Union, Alcove A
• October 22, 2009 — Kansas Union, Governor's Room
• November, 5, 2009 — Kansas Union, Alcove A
• November 19, 2009 — Kansas Union, Governor's Room
• December 3, 2009 — Kansas Union, Alcove A
• December 10, 2009 — Kansas Union, Alcove A